- Martial Arts School Software
Stop chasing late fees.
Spend more time
teaching.
Stop chasing late fees. Spend more time teaching.
Karate-Soft is a simple app built for martial arts schools. Keep student
records, take attendance, collect monthly fees, and send automatic
WhatsApp payment reminders all in one place.
- No setup fees
- 14-day free trial
- How schools run today
General gym software does not
work.
General gym software does not work.
Martial arts schools are different from normal gyms. You have families
signing up together, belt testing schedules, and monthly tuition. You need
software built for your specific needs.
Martial arts schools are different from normal gyms. You have families signing up together, belt testing schedules, and monthly tuition. You need software built for your specific needs.
- THE OLD WAY: PAPER AND SPREADSHEETS
Hard to manage
Chasing late payments
You spend hours checking spreadsheets, looking at paper logs, and sending awkward reminder texts one by one.
❌ Payments get delayed • Hard to know who attended • Easy to make mistakes
- THE NEW WAY: KARATE-SOFT
Simple & Automatic
Automated payment tracking
✅ Get paid on time without the stress
Reset Simulator
- INTERACTIVE TOOL
Test our software below.
Click the features below to see how our software works for martial arts schools.
QR Code Attendance
Fast sign-in at your front desk
Students scan their code and sign in instantly. The app will
immediately let you know if a student has an unpaid balance or needs to sign a waiver.
Grouped Family Billing
Simple invoices sent directly via WhatsApp
Combine monthly fees for siblings into one simple bill. Send it straight
to a parent’s phone with an easy payment link.
Belt Promotion Tracking
Track who is ready for their next belt
Keep track of classes attended. The app automatically tells you when
a student has attended enough classes to qualify for their next belt
test.
- MORE HELPFUL TOOLS
Everything you need to run your school.
A complete set of tools designed specifically for martial arts school owners.
- Card Designer
ID CARD STUDIO
Print Student ID Cards
Design and print professional student ID cards and barcode fobs right from your computer. They sync instantly with your check-in tablet.
- STUDENT NAME
SENSEI JOHNSON
✔ Fast PDF printing support
Connects with standard key-fob tags
- Linked Accounts
ECOSYSTEM
Grouped Family Accounts
Link siblings under one parent account. Instead of sending multiple separate bills, parents get one clean invoice for the whole family.
⚡ Combines tuition fees, belt testing fees, and uniform costs
- Live Numbers
REPORTS
Simple Business Reports
See your active student count, monthly income, and successful
payments clearly in one simple view.
✔ Information updates in real-time
92% of fees paid on time
- Security Roles
MULTI-BRANCH
Secure Staff Accounts
Control what your assistant instructors can see. They can take attendance, but only you can see student contact
details and billing info.
🔐 Keep your business numbers safe and private
- EASY SETUP
Get started in 3 simple steps.
We make it incredibly easy to switch. We will help you set up everything with no disruption to your classes.
01
1. Share your student list
Send us your student spreadsheet or paper list. Our team will import all your students, emergency contacts, and belt ranks for you.
STEP
DONE IN 24 HOURS
02
2. Set up check-ins
Put a tablet or phone at your front desk. Students can check themselves in instantly when they walk through the door.
STEP
WORKS ON ANY TABLET
01
3. Collect monthly fees
The app automatically tracks monthly tuition and can send polite WhatsApp payment reminders to parents when needed.
STEP
GET PAID AUTOMATICALLY
- EASY SETUP
Try Karate-Soft for free today.
We make it incredibly easy to switch. We will help you set up everything with no disruption to your classes.
- Instant setup with placeholder student data
- No credit card required to start
- We help you import your existing student list
- Fully Encrypted
- Isolated Database
- SUCCESS STORIES
Loved by school owners.
Read how other martial arts schools save time and simplify their paperwork.
“Before Karate-Soft, sending monthly tuition reminders took me hours every single weekend. Now, the automatic WhatsApp reminders do the work for me, and parents pay on time. It has been a huge game changer.”
RV
Kyoshi Robert Vance
Owner (4 locations), Vance Martial Arts
+28%
ON-TIME PAYMENTS
“The staff accounts are perfect. My instructors can take attendance and check students in, but they can’t see our
private financial records. It keeps our business details safe while letting me manage everything from home.”
SJ
Sensei Sarah Jenkins
Founder, Apex Dojo Austin
0 hrs
HOURS SPENT ON BILLS
- SIMPLE PRICING
Simple plans for any school size.
No hidden fees or long contracts. Choose the plan that fits your school.
Single Branch
$49 /month
Perfect for a single school location.
- Student profiles and records
- Tuition billing and automatic receipts
- Front desk check-in screen
- Email alerts for parents
Growing Academy
- BEST VALUE
$89 /month
and custom student ID cards.
- Everything in Single Branch
- Automatic WhatsApp payment reminders
- Grouped family accounts
- Print student ID cards
Multi-Branch
$149 /month
For school owners with multiple
locations.
- Everything in Growing Academy
- Support for multiple locations
- All-location billing reports
- Private accounts for instructors
